If you’ve been thinking about improving how your company remains organized, you’re certainly not alone. A recent study from Software Advice found that 76% of small and medium sized companies are considering purchasing UC software solutions. Therefore, these provisioning tools provide more benefits to your company than you might think. In this post, you’ll learn about user provisioning and how it benefits your business.
The Importance of User Provisioning
User provisioning is a type of identity management system. These systems take care of managing user records for companies. In turn, companies are able to spend less time and effort manually managing these records. This allows for a more collaborative environment. In fact, statistics from InformationWeek found that 63% of companies felt that UC brought about better collaboration between employees.
User Provisioning Software is a Must for Fast Changing Workplaces
Company owners know that a business can change quickly. You’ll find that moving locations, expanding, and downsizing all tend to have an effect on your company’s databases. With that in mind, it’s imperative to ensure that user records are automatically updated. Employee’s situations can change at an alarming rate. Considering that, here are four situations where user provisioning software is beneficial.
- Hiring New Employees
It’s difficult for companies to grow without hiring new employees. In many cases, new employees will be brought in to fill positions left vacant after others have been promoted. That being said, it typically takes a lot of time and effort to get these new hires into your company’s system. However, you won’t have this problem with user provisioning software. This type of software easily allows business to automatically enter user information for new candidates.
- Blocking Those Not Employed by Your Company
Unfortunately, not every hire will be a perfect match for your business. This is a major problem, affecting companies of all sizes. If you own or manage a large company, keeping up with these changes manually is nearly impossible. Whether they’ve been fired or resigned, these people should not have access to company information any longer. Therefore, it’s wise to utilize user provisioning software to ensure that previous employees are no longer able to have system access.
- Acknowledging Promoted Workers
Employees that help your business deserve recognition. Considering that, it’s commonplace for businesses to award promotions to employees that go above and beyond in the workplace. However, a promotion is much more than receiving a raise and a new title. In addition, it’s likely that permissions and access rights will change after an employee receives a promotion.
- Great for Updating Employee Location Information
Statistics gathered from Upwork’s 2018 Future Workforce Report found that 38% of hiring managers estimated that their employees will primarily work remotely within the next decade. With that in mind, it can be difficult to keep track of remote workers whose offices are out in the field. In addition, other employees might be in the process of moving to another company location. Manually managing employee locations is often a headache for companies. User provisioning software automatically updates employee locations, ensuring moves are handled as smoothly as possible.
To summarize, it’s important to realize how beneficial user provisioning software is for a business. Considering that, you’ll likely find that there are many UC solutions available. However, many companies continue to choose Cisco unified communications solutions. Implementing user provisioning software and improving collaboration between employees has immense benefits for a company.